The following is from the Missouri Notary Public Handbook issued by the
Secretary of State:

"Journal
The notary is required to keep a permanently bound journal of their
notary acts. Each notary public shall keep a permanently bound journal
of his or her notarial acts containing numbered pages, except those
notarial acts connected with judicial proceedings, and those for whose
public record is publicly filed within ninety days of execution. Each
notary public shall record in such journal the following: the month, day
and year of notarization; the type of notarization such as
acknowledgment or jurat: the type of document; the name and address of
the signer; the identification used by the signer; the notary fee; and
the signature of the signer.

The journal can be purchased from a local office supply store or may be
supplied to the notary by a notary company or association.

The notary journal is the exclusive property of the notary."

Greg Schildmeyer, CRM
Director of Records Management
Missouri Secretary of State's Office


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Brouillette, Deanna L.
Sent: Wednesday, July 20, 2005 9:57 AM
To: [log in to unmask]
Subject: Notary books

Do you all consider notary books to be a records series belonging to the
organization or just to the person who is the notary?  Would it make a
difference if the organization paid for that person to become a notary?

And if it is a record belonging to the organization, any ideas on
retention period?

Thanks in advance for any help!

-Deanna

Deanna L. Brouillette, CRM
Senior Records Specialist
University of Texas Medical Branch
(409) 747-5906
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