Please excuse cross posting
The following announcement for a records manager (archivist III) is posted on the Utah Job Match web site, https://statejobs.utah.gov/, which provides applicants with 24/7 online access to position vacancies within the State of Utah. To apply, individuals must first create a Utah Job Match online job seeker account via the web site. All questions about the vacancy should be directed to Sharon Reynolds, 801-538-9799, [log in to unmask]
https://statejobs.utah.gov/jobAnnouncement.jsp?rid=5802
Job Announcement
RECORDS MANAGER/ARCHIVIST III
Working Title: RECORDS MANAGEMENT/ARCHIVIST III
Salary Range: Step 41 ($ 14.27) to Step 62 ($ 25.24)
Number of openings: 1
Application Period: 08/11/2005 - 09/02/2005
Agency: Department of Administrative Services
Location: Utah State Archives Building 346 South Rio Grande Street (455 West) Salt Lake City, UT 84101-1106
Benefits: Benefits include pension plan, health, dental, and vision coverage, life insurance, 401K, educational assistance, flexible schedule, and annual, sick and holiday leave.
Part/Full Time: Full Time
Position Availability: Public Recruitment
Job characteristics: Manage state records center; and supervise subordinate personnel including: hiring, determining workload and delegating assignments; training, monitoring and evaluating performance. Ensure that agency and/or state records are properly accessioned, controlled, and destroyed according to approved retentions. Ensure compliance with applicable federal and/or state laws, regulations, and/or agency rules, standards, and guidelines. Receive, research, and respond to incoming questions or requests for record access; provide information; explain policy and procedures, and/or facilitate a resolution. Maintain manual or automated database records systems, which ensure effective records storage, retrieval and retention of information. Interpret, clarify, explain, and apply agency policy and procedures of records management of all types, business practices, federal or state laws and regulations. Deliver presentations, training, or instruction to staff, management, clients, and/or general public.
Tasks: Ensures that agency and/or state records are properly classified, processed and controlled. Ensures compliance with applicable federal and/or state laws, regulations, and/or agency rules, standards and guidelines, etc. Receives, researches and responds to incoming questions or complaints; provides information, explains policy and procedures, and/or facilitates a resolution. Assists the public and others to locate, view, or assemble filmed, scanned, or archived documents and/or information. Develops and maintains manual or automated records indexing systems, which ensure effective records storage, retrieval and retention of information. Develops or modifies rules, policies, or standards, etc. Interprets, clarifies, explains and applies agency policy and procedures, business practices, federal or state laws and regulations, etc. Supervises subordinate personnel including: hiring, determining workload and delegating assignments, training, monitoring and evaluating performance, and initiating corrective or disciplinary actions. Delivers presentations, stand up training, or instruction to staff, management, clients, or the general public.
Qualifications (includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position): Knowledge of or Skills/Ability to use logic to analyze or identify underlying principles, reasons, or facts associated with information or data to draw conclusions; principles, theories, and practices of archiving; deal with people in a manner which shows sensitivity, tact, and professionalism; make a decision or solve a problem by using logic to identify key facts, explore alternatives, and propose quality solutions; applicable laws, rules, regulations and/or policies and procedures; assess organizational needs such as staffing, training, security, etc.; speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally; develop and/or implement new policies/procedures/standards and/or rules/regulations; laws governing access to public and private records (Government Records Access and Management Act); research methods, techniques, and/or sources of information; deliver presentations or training using acceptable methods and techniques; develop curriculum, learning objectives, and/or course materials; communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing; principles theories and practices of micrographic technology.
Other Requirements: Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc. Typically, the employee may sit comfortably to perform the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. No special physical demands are required to perform the work.
Additional Preference:
Physical Requirements: Sedentary
Working Conditions: This job requires lifting up to 50 lbs and going up and down ladders.
On-call: [ None ]
Travel: [ None ]
Safety Sensitive: [ None ]
FLSA Status: FLSA Non-Exempt
Probationary Period: 12 months
Contact:
Sharon Reynolds
801-538-9799
[log in to unmask]
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Glen Fairclough, [log in to unmask]
Processing & Reference Archivist
Utah State Archives and Records Service
346 S Rio Grande Street
Salt Lake City, UT 84101-1106
(801) 531-3841
(801) 531-3854 (fax)
http://archives.utah.gov
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
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