Tod,
They're on the network, and it does make e-mails much easier to find. Too
easy, in fact. I am trying to ensure that e-mails that must no longer be
retained get destroyed.
Thanks!
Jackie Cohan, CA, MA
Records Administrator & Archivist
Archives & Records Center
City of Alexandria, Virginia
Tod Chernikoff
<tchernikoff@HOTM
AIL.COM> To
Sent by: Records [log in to unmask]
Management cc
Program
<[log in to unmask] Subject
UFL.EDU> Re: Question about e-mail and
personal directories
08/25/2005 01:08
PM
Please respond to
Records
Management
Program
<[log in to unmask]
UFL.EDU>
Jackie/Larry/Et Al:
Another thought comes to mind on this subject. Are these personal
directories (I will assume you are speaking of directories set up and
controlled by individuals and not directories of personal information as
opposed to City records.)...
Are these directories on hard drives or on LAN/network personal space? If
they are on hard drives that would make them extra vulnerable to loss, in
addition to the added risk of exposure if not destroyed/deleted upon the
end of the LVA approved/dictated retention period. They are also much
harder to find during discovery as opposed to those on network space.
Just my thoughs for today.
Tod
Tod Chernikoff, CRM
PS - Jackie - say hello to Annette and Jean.
_______________________________________________
On Thu, 25 Aug 2005 09:46:48 -0700, Larry Medina <[log in to unmask]>
wrote:
>> I have a question about e-mail management policies and personal
>> directories, and I would be particularly interested in responses from
>> individuals employed by county, municipal, or even state governments.
>>
>> So, what are some of your solutions? Do you ban personal directories
>> altogether, allow them without limitations, or have a policy that allows
>> employees to use them with limits?
>>
>
>Just a couple of thoughts on this....
>
>It would seem logical that there is an overarching "Computer Use Policy"
for
>your Municipal Government, and that part of that would speak to the use of
>computers belonging to the Municipal Government by employees.
>
>In that policy, it should indicate that all content retained on the
>computers is considered as Municipal Government business and is to be
>managed in accordance with existing policies for the retention of
>information established by the Municipal Government.
>
>It should also establish rules regarding the use of "personal directories"
>and the management of copies of information for the convenience of
>individuals, whether the files are e-mail, MS Office documents or other
>formats.
>
>I think items you're asking about shouldn't be addressed at the lower
level
>in an E-Mail Policy, because they sound as if they're applicable to
>information management and computer use in general... they should be
>addressed in a higher level policy and referenced in the E-Mail Policy.
>
>Larry
>--
>Larry Medina
>Danville, CA
>RIM Professional since 1972
>
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