We handle quite similarly in our nonprofit (200 employees), starting
just this past year; however, we've not protected paper records well for
disaster recovery. How are other organizations doing this for
confidential HR records?

Cheryl L. Rose
Records and Archives Analyst
W.K. Kellogg Foundation
One Michigan Avenue East
Battle Creek, MI  49017-4058
Phone:  269-969-2042
Fax:  269-968-0413
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of John Annunziello
Sent: Wednesday, November 16, 2005 9:56 AM
To: [log in to unmask]
Subject: Re: Records and HR

"How are HR files handled in other private corporations that are small
to
medium sized [700 employees]?"

We are not private, but governement and have 600 staff.


"Do they normally handle their own files and use Records as their
courier
service to off-site storage?"

We have centralized records and just recently been implementing an
EDRMS.
For paper records, we allow HR to manage their own records which are
locked in credenza's near their desks.  Most of these records are
active.
Our inactive records are sent offsight to a records facility.  If the
records are needed, all requests are channelled through the records
staff.
 When the request comes in, it is forwarded to HR and considered their
responsibility, from a confidentiality standpoint.

"How can confidentiality/security issues be overcome?"

As listed above, HR staff use locked credenza's.  Really critical
documents are kept in a fire proof, locked filing cabinet.  When the
EDRMS
is fully operational, HR staff will be the only staff to have access to
the electronic records, as well as myself who has access to everything.



John Annunziello
Records Information Specialist
Toronto and Region Conservation Authority
5 Shoreham Drive
Downsview, Ontario M3N 1S4
(416) 661-6600 ext. 5272
fax:  (416) 661-6898
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