Julie:
Are you looking for recordkeeping for paper only, or paper and electronic?
Do you already have any document management software?
It is (as you know) hard to cost justify risk avoidance. Have you had any
recent expensive record searches or lost information problems? How about
quantifying the time wasted by staff (including lawyers and paralegals) when
finding information now versus with the new software?
Bernard Chester, CDIA+, EDP, ICP, AIIM MIT
Principal
IMERGE Consulting, Pacific Northwest Office
7683 SE 27 Street, #316
Mercer Island, WA 98040
(office) 206-230-9253
(cell) 206-979-7389
mailto:[log in to unmask]
web: http://www.imergeconsult.com
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Colgan, Julie J.
Sent: Friday, February 03, 2006 1:58 PM
To: [log in to unmask]
Subject: [RM] RM Software Justification
Happy Friday!
I am compiling a document for our COO and Managing Partner to justify the
purchase of new RM software and am hoping that some of you might have some
nuggets of wisdom to share ...
Right now my firm is looking at budget items from the standpoint of
realizing ROI within 48 months (or so) of investment. The approach I intend
to take will be a combo of risk mitigation/avoidance and increased
productivity/efficiency (hard to quantify, I know!). The specific selling
points I intend to use are retention scheduling functionality, the ability
to interface with Outlook and DM to manage e-records (including email!!!!)
and increased efficiency for Records staff and secretaries (which *might*
result in reduced head count), etc.
For those of you who have recently implemented new RM software, what were
the main points you used to get it funded? How did you measure ROI? How
long did it take to realize the return?
Please feel free to respond to me off-list.
Thanks in advance for any information you're willing to share!
Julie
Julie J. Colgan
Manager of Records Services
Arnall Golden Gregory LLP
Atlanta, GA
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