In the "old" microfilm days, we used a rubber stamp where possible and a
preceding page ("target") where we could not stamp on the "visually
impaired" (definitely a good term) document. The stamp or "target"
simply said - "Original document is not legible."  Sometimes we added -
"image is best possible quality due to condition of original document" -
depending on the client (or employer).

Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Howard Furst
Sent: Thursday, February 09, 2006 5:08 PM
To: [log in to unmask]
Subject: [RM] Doc Scanning : how to best indicate original doc was of
poor quality

We are in the process of imaging a large collection of active
engineering 
documents.

When we began the project we were instructed to use a rubber stamp that
said 
VERIFIED on any document that was of suspect quality or had a visually 
impaired issue.

After seeing their documents stamped VERIFIED they are having second 
thoughts. Because these paper docs are still in active use, they don't
want 
them marked up and they also feel the word VERIFIED could be
misunderstood 
for something about the document.

I am looking for constructive comments, ideas and advice from those with

document imaging experience about methods they use to indicate suspect
image 
quality.  (Please no opinionated lectures).

My questions:

Q1)	What is the best wording to use. Is there a standard term or is
VERIFIED 
it?

@2)	What alternatives are there to a rubber stamp? ( we have used
cleared 
post it flags but this is very labor intensive;  Ideally have a patch
sheet 
that triggers an "overlay" but I don't see this supported in our Kofax 
software or B&H scanner)

Q3)	Is it better not to even indicate suspect quality?



Thanks in advance,

Howard Furst



===
Howard Furst
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