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Wed, 15 Feb 2006 11:02:02 -0500 |
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< Is it really required by standards or statute or is it just something
that's done because "that's the way it's always been done">
Since there is legislation (in Canada, and likely in the US) requiring
that electronic records be readable and since many organizations might
choose to destroy paper originals if they have no archival value, I
could see such a "disclaimer" stamp helping the admissibility of the
scanned image in a legal dispute or regulatory inspection and
safeguarding against challenges to admissibility (if the organization is
trying to use the record for support - eg. in its favour) and
safeguarding against spoliation charges against the organization (if the
record is being used against the organization).
Records Management Website
http://teamsites/sites/Records_Management/default.aspx
Maureen Cusack | Smart Systems for Health Agency
desk phone: 416.586.4012 | cell: 416.854.4987 | fax: 416.586.4398
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415 Yonge Street, Suite 1900 | Toronto, ON M5B 2E7 | www.ssha.on.ca |
www.maureencusack.net
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