Amy in government some organizations are very strict with a sign out
sheet and others are very lax as when you just turn in your badge and
the security person wipes you off the phone roster, as I did today.  I
think the best way is to have a check out sheet where you sign out of
your email, turn over your badges that let you into secure places and go
thourgh the appropriate IM folks to discontinue your access to any web
accounts to shared filing areas.  

You may also want to state something to the effect that only certain
files can be taken with you when you leave (i.e. only personal) or
whatever you policy is.  Some high grade folks seem to think that their
information is what they created and they like to take some of their
significant work with them.  Assistance on that policy should probably
be on NARA's website (on personal files).

Ms. Laura F. Bell
DOT Directives & Records Management
Office of the Secretary of Transportation
[log in to unmask]
202-366-9761
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Harrelson, Amy
Sent: Thursday, February 16, 2006 6:15 PM
To: [log in to unmask]
Subject: [RM] FW: Exit Strategies for Employees

>  
> 
>   I was wondering if any of you could point me in the right direction
> of locating info on creating exit policies for employees for both
> paper and electric data when they leave the company?  I would like to
> incorporate something into our RIM policy about this but can not
> locate any data on it on line.  My biggest concern is people taking
> confidential documentation with no accountability.  I would like to
> put a policy in place that holds legal consequences and also puts some
> accountability on the departments for handling the info.  I also need
> to get IT involved here, by creating hold periods before wiping
> computers and share files clean.  Any help is greatly appreciated.
> 
> Thanks,
>   adh
> 
> Amy Harrelson
> RIM Technical Admin - Legal
> Broadwing Communications
> 1122 Capital of TX Highway South
> Austin, TX 78746
> Phone: 512.742.5270 or 512.742.4581
> Fax: 512.326.7902 
> 
> 
> 

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