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Sender:
Records Management Program <[log in to unmask]>
Subject:
Re: scanning question
From:
Mark Walsh <[log in to unmask]>
Date:
Tue, 7 Mar 2006 07:58:06 -0500
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Records Management Program <[log in to unmask]>
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Linda -

Chris is right, of course...but your legal footing may depend on the
State you are located in.  Here in Virginia, for example, the Copies as
Evidence legislation allows for the destruction of originals and use of
reformatted copies in court in most instances. 

For a more complete explanation (including a link to Don Skupsky's
Blog), see: http://www.irch.com/articles/articl14.htm

Cheers!

Mark


G. Mark Walsh, C.A.
Records & Information Analyst
Archival & Records Management Services
Library of Virginia
(804) 692-3650

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Chris Flynn
Sent: Tuesday, March 07, 2006 1:03 AM
To: [log in to unmask]
Subject: Re: scanning question

Linda,

Imaging should be designed to capture the record as part of the business
process. Regardless of the version of the record. Document your process
and you'll be fine.

Chris Fynn

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]]On
Behalf Of Linda Buss
Sent: Monday, March 06, 2006 8:57 PM
To: [log in to unmask]
Subject: [RM] scanning question


Folks,

I have a question regarding scanning original vs. copies of originals:
my boss thinks it doesn't make a difference except for scan quality, I'm
concerned about the legal aspect if we lose all paper copies in a fire
and need to produce the scanned images.  Does it make a difference?

Linda Buss, MA
EDMS Manager

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