Hi Chuck - I have been through this before.  We ended up with an
automated process that required Legal and any others who needed to issue a
Records Hold Order to add the data to an on-line database that was
accessible through an online form on the RM website. This was password
protected and all record administrators, department record coordinators, and
managers were allowed access.  They were only presented data that they were
authorized to see.  For example, based on their department or business unit.

I am dealing with the same issue at a new employer - "certain holds may be
of such sensitive nature that we would not want it broadly available. This
sort of information should be on a needs to know basis."  We are talking
about developing the same sort of system as noted above.  We are also
looking at the possibility of utilizing a more advanced software application
in the future that is designed for managing the records hold process.

Good Luck.

Lisa S. Shimamura, CRM
310-615-1733


On 7/11/06, Piotrowski, Charles <[log in to unmask]> wrote:
>
> Hi,
>
> Here's a situation I would like some opinions on:
>
>
>
> A legal department is not in favor of putting the active non-destruct
> notices on an intranet site.
>
>
>
> A RIM program is.
>
>
>
> Legal dept. is wary of "advertising" the issues and states that all who
> should receive non-destruct notices receive them via email and
> interoffice mail. Nobody else needs to know.
>
>
>
> RIM is wary of people being unaware (even if they did receive a
> non-destruct notice) and tossing what must be kept.
>
>
>
> Who should prevail and why? (besides the easy "legal trumps, RIM jumps")
>
>
>
>
> Thanks,
>
>
>
> Chuck Piotrowski
>
> CVPS
>
> www.cvps.com <http://www.cvps.com/>
>
> This computer runs on Cow Power!
>
>
>
>
>
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
>

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