Hi Steve,

A key factor here is cost. There is the obvious expense of migrating
disparate records into a single secure repository. In some instances, this
may not be cost effective. Many organizations are addressing such concerns
with an "intelligent search" solution. 

Next generation search tools layer a knowledge model (KM) over these
disparate records management systems. The rules / controls associated with
business specific records management are configured in the knowledge model.
The intelligent search engine spiders all records sources on a continuous
basis and creates an index. Any properly authorized user can query the
search engine, be profiled and then directed to the specific record(s)
regardless of  location. I hope this helps. 

Sincerely, 
  
Mike Johnson 
Solutions Development Manager

WaveTech Systems 
Office (207) 384 4652 
Mobile (207) 451-0845  
www.wavetechsystems.com 


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Steve Petersen
Sent: Thursday, July 13, 2006 8:20 AM
To: [log in to unmask]
Subject: Re: enterprise wide document management/imaging

Here's another question.

  Some of the large ERM vendors talk about the ability to manage records 
and information in the individual repositories that the records are 
created in(Federated).  Others push the concept of pulling the records 
into a common repository for management.  My question is how do be sure 
that the individual repositories have ALL the proper controls to be sure 
the evidentiary value of the records is maintained-when using the 
federated style of management. We know all the proper controls are in 
place in the ERM- how about the back-end repositories. 

 I've read the journal article in IMJ and have had a discussion with one 
of the major vendors who are backing off federated management  but I also 
feel that it might be more user and integration friendly.

  I'll now open it up to the floor.


Thanks

Steve Petersen CRM
Records Manager
Rockwell Collins Inc
319.295.5244

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