Charis:

I timed some of our folks yesterday who are doing this for a big FOIA
request.  They approached the 7000 or so e-mails in three stages.  First
pass, they eliminated obvious irrelevant messages by subject line.  This
took an average of 10 seconds per message (including navigating up and
down, reading a subject line, moving to the next message, and moving
possible relevant messages, based on subject line, to a special folder).
Second pass, they opened each possible relevant message and scanned the
message (including whole threads down through the message).  This took
an average of  3 minutes per message (including flagging messages that
may be borderline relevant).  Third pass, they had a second person look
at the flagged messages to determine relevancy.  This took an average of
3-5 minutes per message (including "think" time or "get a third opinion"
time and moving determined irrelevant messages out of the folder and
back to where they were).   I don't know if this will help determine an
average for the project without knowing how many messages would fall
into each category, but you may have to rely on "guesstimation" for the
final average.  The other factor is that each pass involved a more
"senior" person to do the task because of the decision element.

 

Ginny Jones 
(Virginia A. Jones, CRM, FAI) 
Records Manager 
Information Technology Division 
Newport News Dept. of Public Utilities 
Newport News, VA 
[log in to unmask] 

Date:         Thu, 20 Jul 2006 17:16:27 -0400

Reply-To:     Records Management Program <[log in to unmask]>

Sender:       Records Management Program <[log in to unmask]>

From:         Charis Wilson <[log in to unmask]>

Subject:      Re: Review time formulas or estimates

 

Thanks, John & Julie.  That wasn't quite what I was looking for.  I'm
not 

looking for estimates on filing time.  What I'm looking for is how many 

documents / pages can someone review for content in order to determine
if 

the document or page is responsive to either a discovery request or a
FOIA 

request.  The prepping doc and copying will come later.  All we need now


is a way to estimate how long it will take up to review some 12 gb of 

electronic documents and 10 cu.ft. of paper records.

 

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