Speaking of "saving e-mail to a trustworthy recordkeeping system" -- in Outlook, you can save an e-mail (with attachments) by choosing "File" "Save as", change the type of message to "Outlook message format", browse to choose where you want to save the e-mail outside of the e-mail system, revise the file name if desired, and click "save".  Voila, it's saved outside the e-mail system, looking exactly like it does in e-mail, and you can delete it off the e-mail system.  If you have never done this, save a message with an attachment to your desktop for a look-see.  Beats printing it out on paper to get it off the e-mail system.  

Are there any issues with this type of e-mail recordkeeping?  What I have always wondered is -- does this method of saving an e-mail impact the authenticity of the metadata?  

Carla


Carla Hemsing
Records / Information & Privacy Coordinator
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