John Gervais wrote, "One should also look at why you want to measure a 
particular function?  Is it for budgetary purposes or justification for 
more money/resources?  Will what you measure provide a snapshot of 
activity in your records office?  In other words don't measure for the 
sake of saying you are measuring."

I'm seeking the estimates because we are required to provide an estimated 
FOIA processing cost to the requestor.  I don't have the option of doing a 
sampling, as the folks who will be doing the reviewing will not start a 
review until the final pay agreement is in place.  So it's a bit of a 
chicken and the egg problem.

What I ended up doing was taking a formula that is used by a law firm to 
estimate discovery review costs.  I then plugged in our volume and salary 
rate data and calculated it all up.  I then produced a "rough estimate" 
that is based on examining just the four primary record sources.  We've 
identified a potential 20+ other people who have worked on this project 
over the course of 7 years.  

Thanks to everyone for their help.  The estimate has been prepared and 
will be sent out...needless to say it's a large $$$ amount, so the 
requestor may decide not to pursue it.  Which is actually also one of the 
other reasons folks wouldn't perform a "sample" review for this.  They 
don't want to take time away from their regular duties for something that 
might not even transpire.

Charis

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