From EPA's RM Glossary
PERMANENT RECORDS
Records appraised by NARA as having sufficient historical or other value to
warrant continued preservation by the Federal Government beyond the time
they are needed for administrative, legal, or fiscal purposes. Sometimes
called archival records.

From 36 CFR Subpart A -- General Provisions From §1220.14 General
definitions.
Permanent record means any Federal record that has been determined by NARA
to have sufficient value to warrant its preservation in the National
Archives of the United States. Permanent records include all records
accessioned by NARA into the National Archives of the United States and
later increments of the same records, and those for which the disposition is
permanent on SF 115s, Request for Records Disposition Authority, approved by
NARA on or after May 14, 1973.

I've seen similar definitions elsewhere.

Hope this helps.

Tod Chernikoff, CRM

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Seibolt, Robert
Sent: Thursday, July 27, 2006 12:07 PM
To: [log in to unmask]
Subject: [RM] Definition of Permanent (Forever) Retention

I have heard that a definition of retaining a record for "forever" was
defined somewhere as 500 years by a state legislature or state archives
retention manual. I cannot find any citation but have heard references
for them associated with California and Virginia. 

Does anyone out there in Listserv land know where I can find a US state
or federal citation defining a time span regarding a retention period of
"forever" or "permanent"? I know 500 years is believed to be the
lifespan of high-quality microfilm but I was not able to find an actual
retention period from any US government body defining "permanent". 

 

Rob Seibolt

 


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