Once you LOAD UP a hanging file folder, The space at the top of the
folder spreads.  When this happens, the contents are forced upward.
When you open or close the drawer, the papers get damaged.

Graham Kitchen
Corporate Records Manager
Unified Western Grocers
5200 Sheila Street
Commerce, California 90040
Telephone:  (323)264-5200 Extension 4560
Cell:  (323)243-1865
email:  [log in to unmask] 

 

> -----Original Message-----
> From: Records Management Program 
> [mailto:[log in to unmask]] On Behalf Of Jones, Virginia
> Sent: Thursday, August 03, 2006 1:32 PM
> To: [log in to unmask]
> Subject: Re: Hanging file folders...
> 
> <By the way, another reason to dislike boxing up hanging 
> folders:  those
> puppies are heavy.>
> 
> I have been told enumerable times, by those who are enamored 
> of hanging
> files, that the advantage in using them is how much one 
> hanging file can
> hold.  They could put "lots" of documents in one file 
> compared to manila
> folders.  I've always noticed, however, that those who like 
> to stuff the
> hanging files were never the same folks that had to pull the files out
> of a drawer to box for storage.  They never experienced the joy of
> "droopy" hanging file syndrome that occurs when one attempts to remove
> an overstuffed file from a file drawer and the contents slide out in
> forty different directions.  They never had the pleasure of torn
> clothing (and often torn skin) from rapier sharp metal edges.  They
> never enjoyed that sinking sensation when plastic label 
> holders pop off
> halfway to the box, but are not noticed until all files had 
> been boxed.
> 
> Hanging files do have some advantages over filing manila 
> folders - ease
> of file movement within the drawer, better visibility of the folders,
> easier to move multiple folders when expanding a file category, etc. I
> agree with those who recommend considering the hanging files 
> as part of
> the equipment and place documents in manila folders, and the manila
> folders in the hanging files.  One still gets the advantages of the
> hanging files, without all the disadvantages (just some of them).
> 
> Ginny Jones
> (Virginia A. Jones, CRM, FAI)
> Records Manager
> Information Technology Division
> Newport News Dept. of Public Utilities
> Newport News, VA
> [log in to unmask]
> 
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