I agree, 3 or so years, which exceeds the USA federal requirement for
payroll source document.  If the source payroll time  document is
electronic, all the better.

The "7 years" mentioned sounds like the sterotypical non-RIM response
of "keep it 7 years"; most usually based of ignorance, and frequently
with the origins of Deuteronomy, 15, 1 & 2, and British common law.

However, the only valid method of developing retention policy is to
research and apply these retention factors:
administrative/operational (proven reference need of the organization)
fiscal, if any
regulatory, if any
legal, if any
historic, if any

The retention will be the longest of the above researched and evaluated
retention values.

I hate paper.


Best regards, Steve
Steven D. Whitaker, CRM
Records Systems Manager; City of Reno

>>> [log in to unmask] 08/08 10:30 AM >>>
Greetings from Wonderful Wyoming,
 
I have a general question for the group:
 
Is there any legal, fiscal or administrative reason to maintain the
above records for seven years.?The information recorded on the time
sheet is used to update the payroll system to reflect an individual's
hours worked. My thinking is once the payroll system is updated and
there are no protests, the payroll system becomes the record copy. I
would think the time sheets could have a life cycle of no more than
three years.
 
What say you?
 
Rich Wilson, MCP
Records Management Supervisor 
Government Records
2301 Central Ave
Cheyenne, WY 82002-0001
Phone: 307-777-5586  Fax: 307-777-7044
 
E-Mail to and from me, in connection with the transaction of public
business, is subject to the Wyoming Public Records Act and may be
disclosed to third parties.

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