Deuteronomy 15:1-2 that is hilarious... I had to look it up and here is what
it says:
"15:1At the end of every seven years thou shalt make a release.
15:2 And this is the manner of the release: Every creditor that lendeth
ought unto his neighbour shall release it; he shall not exact it of his
neighbour, or of his brother; because it is called the LORD's release."
Up here in Canada, according to our tax guidelines, timesheets can be tossed
after 1 year.
I kind of like the "stereotypical non-RIM response" thinking... it helps us
in the paper storage business.
I love paper.
Andy von Busse
Forte Record Storage Inc.
"Your locally owned document storage and secure shredding partner"
14505-130 Ave
Edmonton, AB, Canada
T5L 3M5
Ph. 780-436-7517 FAX 780-401-3419
http://www.forterecordstorage.com/
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]]On Behalf
Of Steven Whitaker
Sent: Tuesday, August 08, 2006 2:56 PM
To: [log in to unmask]
Subject: Re: [RM] Retention of time sheets
I agree, 3 or so years, which exceeds the USA federal requirement for
payroll source document. If the source payroll time document is
electronic, all the better.
The "7 years" mentioned sounds like the sterotypical non-RIM response
of "keep it 7 years"; most usually based of ignorance, and frequently
with the origins of Deuteronomy, 15, 1 & 2, and British common law.
However, the only valid method of developing retention policy is to
research and apply these retention factors:
administrative/operational (proven reference need of the organization)
fiscal, if any
regulatory, if any
legal, if any
historic, if any
The retention will be the longest of the above researched and evaluated
retention values.
I hate paper.
Best regards, Steve
Steven D. Whitaker, CRM
Records Systems Manager; City of Reno
>>> [log in to unmask] 08/08 10:30 AM >>>
Greetings from Wonderful Wyoming,
I have a general question for the group:
Is there any legal, fiscal or administrative reason to maintain the
above records for seven years.?The information recorded on the time
sheet is used to update the payroll system to reflect an individual's
hours worked. My thinking is once the payroll system is updated and
there are no protests, the payroll system becomes the record copy. I
would think the time sheets could have a life cycle of no more than
three years.
What say you?
Rich Wilson, MCP
Records Management Supervisor
Government Records
2301 Central Ave
Cheyenne, WY 82002-0001
Phone: 307-777-5586 Fax: 307-777-7044
E-Mail to and from me, in connection with the transaction of public
business, is subject to the Wyoming Public Records Act and may be
disclosed to third parties.
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
|
