Steve, I am not an expert in British common law. However, our
USA system of law began with British common law and traditions,
including statutes of limitations. Thus, the myths and
misperceptions
based originally on passages from the bible.
This info from David Rintoul...; a number of years ago:
<snip>
British common law evolved out of Biblical traditions, then
limitations were established by statute. This led to the
Limitations Act, which set out the length of time after
which legal actions could not be brought.
<snip>
Best regards, Steve
Steven D. Whitaker, CRM
Records Systems Manager; City of Reno
>>> [log in to unmask] 08/08 2:09 PM >>>
Steve:
I use the Deuteronomy quote every time when people tell me, "They" say
we have to keep stuff for 7 years. Or the people tell me "it's the
law".
Anyway, where can I find it in British common law?
Steve Morgan
C.J. Segerstrom & Sons, Records Manager
[log in to unmask]
(714) 438-3228 phone
(714) 546-9835 fax
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Steven Whitaker
Sent: Tuesday, August 08, 2006 1:56 PM
To: [log in to unmask]
Subject: Re: Retention of time sheets
I agree, 3 or so years, which exceeds the USA federal requirement for
payroll source document. If the source payroll time document is
electronic, all the better.
The "7 years" mentioned sounds like the sterotypical non-RIM response
of
"keep it 7 years"; most usually based of ignorance, and frequently
with
the origins of Deuteronomy, 15, 1 & 2, and British common law.
However, the only valid method of developing retention policy is to
research and apply these retention factors:
administrative/operational (proven reference need of the organization)
fiscal, if any regulatory, if any legal, if any historic, if any
The retention will be the longest of the above researched and
evaluated
retention values.
I hate paper.
Best regards, Steve
Steven D. Whitaker, CRM
Records Systems Manager; City of Reno
>>> [log in to unmask] 08/08 10:30 AM >>>
Greetings from Wonderful Wyoming,
I have a general question for the group:
Is there any legal, fiscal or administrative reason to maintain the
above records for seven years.?The information recorded on the time
sheet is used to update the payroll system to reflect an individual's
hours worked. My thinking is once the payroll system is updated and
there are no protests, the payroll system becomes the record copy. I
would think the time sheets could have a life cycle of no more than
three years.
What say you?
Rich Wilson, MCP
Records Management Supervisor
Government Records
2301 Central Ave
Cheyenne, WY 82002-0001
Phone: 307-777-5586 Fax: 307-777-7044
E-Mail to and from me, in connection with the transaction of public
business, is subject to the Wyoming Public Records Act and may be
disclosed to third parties.
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