<snip>
So each individual working in public sector must check with their particular
state retention requirements in addition to the Federal requirement.
<snip>
That is part of the method and model for deciding upon retention policy:
administrative/operational (actual reference need)
fiscal, if any
legal, if any
regulatory, if any
historic, if any
The retention of any records series will be the longest of the above researched and evaluated retention factors.
I hate paper.
Best regards, Steve
Steven D. Whitaker, CRM
Records Systems Manager; City of Reno
>>> [log in to unmask] 08/15 12:28 PM >>>
Sorry Steve ..... besides the Fed's the states may have retention
requirements way beyond the 3 year requirement. As I previously stated in
an earlier discussion the State of Washington has a retention requirement as
follows time cards/time sheets for Local Government Agencies in Washington
State
................................
If used for retirement verification * 60 years
If NOT used for retirement verification * 3 years
See remarks
Time records subject to federal audit should be retained per federal
requirements.
...............................
So each individual working in public sector must check with their particular
state retention requirements in addition to the Federal requirement.
Bob Dalton, CRM
Dalton Consulting
>From: Steven Whitaker <[log in to unmask]>
>Reply-To: Records Management Program <[log in to unmask]>
>To: [log in to unmask]
>Subject: Re: [RM] Retention of time sheets
>Date: Tue, 15 Aug 2006 11:55:26 -0700
>
>Not too many organizations depend upon source document time sheets for
>tax support purposes.
>
>Best regards, Steve
>Steven D. Whitaker, CRM
>Records Systems Manager; City of Reno
>
> >>> [log in to unmask] 08/15 7:45 AM >>>
>Actually, I have some info on IRS limits & it states:
>
>The IRS has 3 years to audit your tax return or to assess any
>additional
>tax liabilities.
>This is measured from the day you actually filed your tax return. If
>you
>filed your taxes before the deadline, the time is measured from the
>April 15th deadline. For example, you filed your 2005 tax return on
>February 15th, 2006. The 3-year time period for an audit begins
>ticking
>from April 17th, 2006, and will stop ticking on April 17th, 2008. On
>April 18th, 2008, the IRS cannot audit your 2005 tax return unless
>there
>is a suspicion of tax fraud.
>
>The IRS has 10 years to collect outstanding tax liabilities.
>This is measured from the day a tax liability has been finalized. A
>tax
>liability can be finalized in a number of ways. It could be a balance
>due on a tax return, an assessment from an audit, or a proposed
>assessment that has become final. From that day, the IRS has ten years
>to collect the full amount, plus any penalties and interest. If the
>IRS
>doesn't collect the full amount in the 10-year period, then the
>remaining balance on the account disappears forever. The statute of
>limitations on collecting the tax has expired.
>
>
>Steve Morgan
>
>Contact [log in to unmask] for assistance
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