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Snip from Bruce White
> What seems to be forgotten is what happens 10 to 20 years from now when
> the records can't be accessed because the format or technology is no
> longer supported. I've read (and been involved in) horror stories
> where
> this happens. It's now someone else's problem. Someone ends up
> cleaning up the mess (and it's not the individual(s) who sold the
> solution.) Would be nice to have some standards that will pass the
> test
> of time.
A saw a perfect case in point today and probably once a week somewhere
in the country. Records Centers and Vaults filled with 11" and 8"
reels as well as other obsolete media. If you ask can they read it,
they say "Of course not." But you ask "Why are you keeping it?" and
the answer is "No one will allow us to destroy the tapes."
To me these are ticking time bombs. This is a role RM should be
involved in as SOX speaks specifically to spoliation and holding
something you can read identifies a problem for any auditor. I talked
with one today, who stated that if an auditor see the records he has
the belief that you have the technology to read it. It is comparable
to keeping the shredded paper documents in the vaults because you still
want to hold onto the paper.
If we are to convert to a media storage format as some say, then we
must find a way to manage the retention schedule of destruction. It is
simply not occurring in the media side as it has on the paper side. One
auditor described the retention schedule for email as in perpetuity.
How can that be? The IT side needs direction here.
Hugh Smith
FIRELOCK Fireproof Modular Vaults
[log in to unmask]
(610) 756-4440 Fax (610) 756-4134
WWW.FIRELOCK.COM
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On Oct 5, 2006, at 12:01 AM, RECMGMT-L automatic digest system wrote:
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