Dear Colleagues,

Lorinda Kasten-Lowerre wrote: I have reached the conclusion that the
creation of an enterprise-wide taxonomy thingy can be a huge expense of time
and money that adds complexity and another system that has to be constantly
maintained.  Or an organization can do only as much classification and
hierarchical ordering as necessary to make sense of their records and
records management workflows.

As Albert Einstein said, "Everything should be made as simple as possible,
but not simpler." 

Albert Einstein also said, "Imagination is more important than knowledge."

Yes, simple for the end user. I agree and that is exactly what we are doing
making it simpler for the end user. We the RM/RIM managers are doing the
hard yards up front to allow the end users in any organisation to do it
simple with appropriate tools for the task. No EDRMS system can fly high
with out this foundation of knowledge, rules and processes.

This is what RM/RIM is all about and that is MANAGING and making the live
easer, simpler for users of an RM/RIM system in any organisation.

NO PAIN = NO GAIN!

 

If we know who we are and what we do as an organisation and we correctly
document the terminology and the business function in play they we gain
immensely.

 

I believe it was Lew Platt, the former CEO of HP who once famously said: 'If
HP knew what HP knows, we would be three times as profitable.'

 

Having systems in place that set the rules and document the terminology of
the organisation and its business functions in a logical way and having this
process in place may provide the RM & RIM manages greater efficiency in
their operation and which may bring greater kudos & status to them within
the organisation.

 

What a Enterprise or Business Classification Scheme in place will do is make
it easier for all concerned and allow an organisation to be comfortable that
it has a compliance regime in place to keep the organisation squeaky clean
with the legislators and the courts as it can prove it has an appropriate
compliant RM or RIM system in place which is verifiable.

 

A report form the types of tolls that sit in from of the EDRMS system can do
just that provide a report to go to an archive authority, the courts or the
legislators that you are doing it right & clean.

 

If a Records Manager could provide this compliance level within their sphere
of influence then the CEO and executive of their organisation could sleep
easier at night in the knowledge that they had their compliance issues under
control via the excellent work put in place by the RM/RIM team. 

 

More kudos more prestige and possibly multiple hundred thousand dollar
salary packages that we all strive to attain.

 

My last 10 cents worth on this subject.

 

Regards, Laurie

 

Mr Daniel Lawrance [Laurie] Varendorff, ARMA

Member of the Western Australian Governments - Digital Records Working Group
- DRWG.

Specialist Technical Writer on Records and Information Management - RIM and
related subjects, available for hire.

Published Articles available @
http://www.records-management.com.au/publications.shtml?laurie-  and
http://www.microfilm.net.au/articles.shtml  

A Records Management Professional, and proud of the fact!

Consultant/Trainer/Tutor/Presenter: Records and Information Management

Imaging and Micrographic Specialist: 32 years experience

You may care to visit our web site @ www.records-management.com.au
<http://www.records-management.com.au/>  

 


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