Good evening,
Two of our offices will be moving into new buildings next spring and I'd
looking to hear from those of you who have gone through office moves. One
office has about 1,100 employees on 8 floors, and is moving into a new
building where we'll have 5 floors--same amount of employees. We already
know the Records Center (RC) space will be smaller, so we're preparing for
that. We're also beginning to prepare staff for moving into smaller
office space (even our partners will have smaller offices).
The other office has about 125 employees and will be moving into a
new-but-similar sized office.
I'm especially interested in any lessons learned you can share, what you'd
do differently if you could do it over again, and mistakes made all from a
RM standpoint... i.e., how you physically prepare the records for moving?
How were the records moved? What RC operations or services did you have
to change or lose in moving from a larger space to a smaller one?
The RCs in these offices are moving from an open, self-service operation
to a closed, locked-down and secured operation with restricted access. I'd
be interested in knowing how your offices responded to a similar move, and
knowing what drove your office to such a move. Finally, I'd appreciate
learning more about any standards you have in place for new RC
buildouts... i.e. size, staffed inside or outside of RC, security
(cameras, restricted access, keypad or access card entry, etc.), customer
access to RC (escorted or not), and any other issues you can share.
Feel free to respond to me directly and I'd be glad to summarize the
responses I get for anyone else who might be interested.
Thanks.
Earl.
ENTERPRISE SUPPORT SERVICES
SEA Sub-AREA RECORDS MANAGER
Earl Johnson, Jr.
Ernst & Young LLP
600 Peachtree St., Suite 2800, Atlanta, GA 30308
EY/Comm: 7435648
E-mail: [log in to unmask] - Office: 404-817-5018 - eFax: 866-768-0859
ESS Community HomeSpace
Any U.S. tax advice contained in the body of this e-mail was not intended or written to be used, and cannot be used, by the recipient for the purpose of avoiding penalties that may be imposed under the Internal Revenue Code or applicable state or local tax law provisions.
________________________________________________________________________
The information contained in this message may be privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer.
Notice required by law: This e-mail may constitute an advertisement or solicitation under U.S. law, if its primary purpose is to advertise or promote a commercial product or service. You may choose not to receive advertising and promotional messages from Ernst & Young LLP (except for Ernst & Young Online and the ey.com website, which track e-mail preferences through a separate process) at this e-mail address by forwarding this message to [log in to unmask] If you do so, the sender of this message will be notified promptly. Our principal postal address is 5 Times Square, New York, NY 10036. Thank you. Ernst & Young LLP
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
|