-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Peter Kurilecz
Sent: Wednesday, January 24, 2007 8:00 AM
To: [log in to unmask]
Subject: Re: Per Page Cost Of Microfilm vs. CD-ROM

On 1/23/07, John Lovejoy <[log in to unmask]> wrote:

>
> Equipment costs.  If you have a microfilm reader, you will need to 
> maintain it. The cost of doing so over time will be much greater than 
> the proportional costs of maintaining a working computer (ie, you will 
> be using the computer for other tasks when you are not accessing the
> documents)

>On January 24, 2007 Peter Kurilecz wrote:

>I'll have to disagree with the above. I don't believe that a microfilm reader's maintenance costs are that high, unless it is a reader printer.
>then yes that could be a possibility. Maintenance involves cleaning the platens occasionally and replacing burned out bulbs.

>as for computer maintenance let us not forget the downtime involved with doing backups as well as defragging the harddrives
--
I must disagree with what Peter indicated.  Just having a microfilm reader to clean an change bulbs is not the only maintenance cost.  There is the cost of the space it takes, the fact that, that space could be used for other things.  With document imaging, the documents can be viewed on a number of PC that are already there and used for other things.  With a microfilm reader, Users must go to one place to view documents.  This will inevitably result in the need for more that one microfilm reader, and more maintenance costs.  There is an additional cost to an organization to have someone conduct this extra maintenance tasks.  Someone has to do it.  When assessing any program, you must look at Total Cost, not just part of it.

Regards,
Robert Soutar
Manager, Information and Records Management
Canada Deposit Insurance Corporation
Phone: (613) 947-0662; e-mail: [log in to unmask]

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