The following position is available in Records Management Services at the 
Harvard University Archives. This position has revised duties from an 
earlier posting.  If interested, please visit 
<http://jobs.harvard.edu/jobs/search_req> and search for Req #29160 
.  General information about benefits can be found at 
<http://www.employment.harvard.edu/>.

Please do not respond to the poster.


Harvard University is an equal opportunity employer committed to diversity.


Title:                           Records Manager
Department:              Harvard University Archives
Reports to:                 Associate University Archivist for Records 
Management

Summary:

This position is in Records Management Services of the Harvard University 
Archives.  Located in historic Harvard Yard, the University Archives is a 
part of Harvard's Central Administration.  Working closely with other units 
in this dynamic university setting, RMS exercises records management 
oversight for the Faculty of Arts and Sciences, the Graduate Schools of 
Public Health, Eduction, Design and Divinity, the John F. Kennedy School of 
Government, Harvard Central Administration, and other University units in 
Cambridge, Boston, and Washington, DC.


Working under the direction of the Associate University Archivist for 
Records Management, the Records Manager develops and implements a 
comprehensive program that protects the University and contributes to the 
educational and research missions of the University.  This position is 
responsible for providing records management services ranging from 
maintaining and enhancing the Universitys records schedules, to consulting 
with University staff on their record keeping needs, to consulting with 
offices on implementing electronic record keeping systems,


The Records Manager works closely with the Senior Electronic Records 
Analyst/Archivist (SERA/A) to assist in the development of and implement 
guidance for the management of electronic records in University offices, 
and with the staff of the ArchivesCollections Development division to 
devise strategies and goals for the collection and appraisal of University 
records of long-term historical significance. The Records Manager 
supervises the work of the Records Analyst and provides oversight and 
guidance to other records management professionals, support staff, and/or 
temporary employees in the conduct of their duties.


Duties:
    * Evaluates record keeping practices and systems in University offices.
    * Analyzes and appraises records in all formats.
    * Consults with University offices to determine the nature and extent 
of their information resources.
    * Determines value of resources in supporting business functions of 
offices and determine duration and circumstances of resource retention.
    * Develops or supervises development of records schedules for 
University records in all formats.
    * In coordination with members of Records Management Services as well 
as other Archivesstaff, develops outreach programs including the 
development, scheduling, and presentation of educational sessions for 
University staff, students and faculty.
    * Provides supervision and oversight for junior personnel performing 
routine records appraisal and analysis functions.
    * Collaborates with  the SERA/A and the staff of the Collections 
Development division, in developing standards, policies and procedures for 
the management and preservation of electronic records and provides guidance 
to University offices.
    * Provides guidance and assistance for offices in developing, 
implementing and improving record keeping systems and practices.
        * Assists offices in developing internal policies and procedures.
        * Coordinates projects to improve record keeping practices in 
University offices.
        * Assists the SERA/A, in developing needs assessments and 
feasibility and cost analyses for electronic records management within 
University offices.
        * Assists the SER/A in providing guidance to offices seeking to 
copy, reformat, migrate or convert older data to newer systems.

Methods:
    * Works in a cooperative and collegial fashion.
    * Communicates issues that affect plans, policies, and procedures in a 
timely manner.
    * Handles confidential information in accordance with University, 
state, and national policies and regulations.
    * Works independently and with a minimum of supervision.

Qualifications:

1. Education: Bachelor's degree with course work in history, business law, 
business administration, or related disciplines required.  Master's degree 
in library science, information science, information management, or 
archival/related studies required.  CRM desirable.

2. Experience:  Four-five years professional experience in records 
management, preferably in a university setting.  Experience in files 
management, functional analysis of records systems, and appraisal and 
scheduling of records is required. Experience appraising and scheduling 
electronic records is desirable, and experience implementing electronic 
document or records management systems are desirable.

3. Required skills:  Knowledge of computer systems, automated records 
management, electronic archives, and control of electronic 
documents.   Strong analytical and communication/presentation skills and 
active client-service orientation are essential.  Must demonstrate an 
ability to manage a variety of projects and tasks in a complex and dynamic 
environment, work in high pressure situations, and work effectively at all 
levels of the University community.


At times may work in basements, attics, warehouses and other records 
storage areas that may be dusty or moldy.  Must be able to regularly lift 
50 lb. records storage boxes.

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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