It's interesting you should bring this up. My IT people forwarded a
whitepaper to me (we to share info back and forth), where the vendor
suggested that email be categorized this way. The thinking was that a
high level manager would be more likely to have emails that contain
deeper, company related information. Low level clerks produce more
ordinary, transient emails. Then you apply a more stringent and lengthy
retention requirement for the higher level folks, tapering down through
the levels to less retention time for the lower level clerks.

I see the logic, but I'm not sure the assumptions it is based on is
sound. I don't think my highest level folks do much business with email
... They are not as comfortable with it as the younger folks. I think
the mid-level managers are more likely to use email more.

Nolene
 
Nolene Sherman | Director of Records Management | Standard Pacific Homes
| 949-450-8583 | [log in to unmask]


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Kaminski, Kim
Sent: Thursday, February 15, 2007 12:16 PM
To: [log in to unmask]
Subject: [RM] E-mail Archiving

Our company is in the process of selecting an e-mail archiving system
and we are currently discussing the whole retention of e-mails area.
What are the best practices with respect to classifying the e-mail
messages for retention purposes?  There are some within the organization
(IT) that are suggesting that messages should be categorized by job
function vs. document type.  It seems to me this will not serve the
organization well.  What say you?  I have looked in the listserv
archives and have not found what I was looking for.
 
Thank you in advance for your help.
Kim Kaminski
ATK

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List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance