I may have missed some posts, but I don't recall anyone touching on the  fact 
of who owns the e-mail, and who should archive it.
 
Although I have limited time using e-mail archiving we used the following  
criteria on who archives what, and we went by content of e-mail for  
determination of selecting appropriate retention schedule.
 
1.  In-house originator archived e-mail,
2.  If expecting answer back from in-house staff, always respond back  using 
the original e-mail, and the originator is not to archive e-mail until all  
responses are completed.  This would disallow multiple archiving of the  same 
information.
3.  Outside e-mails should be saved by them.  However, if the  e-mail is 
considered a record, then in most be archived by the recipient.  
 
There are more rules, but I feel these are the top 3.  Of course it  all 
hinges on the staff to follow the policy and procedures set-up in their  firm.
 
Anyway's that's my 2 cents worth.
 
Regards,
Gerry Clifford
 
 



List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance