Good Morning List!  I am a dedicated lurker of the list and get quite 
caught up in the discussions.  (Many of you out there know who I am.) I 
have been asked to address an issue and I am hoping to find some guidance 
here. 

Last year our HR department created a directive for how HR documents are 
to be filed.  The standard Employee File was broken into five separate 
files, Employee, I9, Medical, Drug Test, Tax Required Documents, and they 
listed which documents are to be filed in each folder.  The HR manager 
that created this new process feels that without a regular audit in place 
to verify that our Field Locations are in compliance, the old filing ways 
will resurface.  She has been asked to justify the costs that are 
associated with this type of audit.  Our Field Locations are spread 
throughout the US so in order to complete the audit a high amount of 
travel would be necessary. I have been asked to list out the risks 
associated with failure to follow the new rules. It's not that I don't 
know what the risks are, I am just having a difficult time properly 
documenting them.  This group has an amazing way with words so I was 
hoping that you could give me a sort of push start.  Does anyone have any 
thoughts on this?

Please keep in mind that the issues are not record media, how the files 
were separated or how to perform an audit ? my assignment was risks 
associated with noncompliance. 

I really appreciate an assistance that you can offer me. 

Sharon LaPlant, CRM
Record Retention Specialist
DaimlerChrysler Financial Services
248-427-5931

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance