Hi, Steve,
Thought I'd let you know that in some states - such as Arizona and when
I was in Oregon - colleges that are state supported have to go through
the state on their retention schedules as their records are considered
"public records". That includes community colleges.
Colleges also may have federal programs (example: land grant schools
have Extension offices that are part of USDA so their schedules are
federal schedules).
Laurie
Laurie Sletten, CRM, CA
Director, Records Management Division
Arizona State Library, Archives and Public Records
1919 West Jefferson
Phoenix, AZ 85009
Phone: 602-542-3741
Cell: 602-399-1106
Fax: 602-542-3890
E-mail: [log in to unmask]
Website: www.lib.az.us/records
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Steven Whitaker
Sent: Thursday, February 22, 2007 10:43 AM
To: [log in to unmask]
Subject: Re: [RM] EXPERIENCE WITH RECORDS DOCUMENT IMAGING SOFTWARE
If you work for a college federal and state retention schedules do not
apply to you. Their schedules apply to them, not to your organization.
Some of their published regulations will likely apply to your
organization and be a part of the promulgation of your organization's
retention policies. This is the regulatory retention factor when
researching the retention policy schedules.
Operational/Administrative
Fiscal
Regulatory
Legal
Historic
Best regards, Steve
Steven D. Whitaker, CRM
Records Systems Manager; City of Reno
>>> [log in to unmask] 2/22/2007 7:09 AM >>>
To all:
Hello,
My name is Rebecca Turner, Records Manager for Central New Mexico
Community College. I'm currently researching a Records Document
Imaging system that manages both physical and electronic files. I
currently manage paper records (boxes) only and I'm looking towards
scanning our records into a Records Document Imaging Management system
where the end user can view their files from their desk tops. The
system must be able to apply State and Federal Retention Schedules to
the scanned documents and manage those records through the records
life
cycle, run record disposition processes and apply security measures to
those documents.
I'm currently evaluating the following software products:
1. Open Text (Hummingbird) Document Management and Records
Management software products.
2. Omni Rim Physical Records Management Software and the ECM
integration to manage both physical and electronic records managed
through a single interface.
3. Oracle Records Database
I would appreciate if any my Records Management colleagues has
implemented and has experience with these software products and what
your recommendation is for the best product mentioned above. The
solution that the college selects will be implemented institute wide
to
manage records from the Business Office, Human Resources, Financial
Aid,
Purchasing and records from the Instructional departments. Again,
appreciate your help!
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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