On 3/27/07, Patti Kraatz <[log in to unmask]> wrote:
> We use security cameras at building sites around our Region. Some are
> digital, a few tape (in the process of being phased out). These are fall
> under our responsibility to maintain not our contracted security service.
> Currently I have no retention in my by-law for these and I'm concerned
> about future FOI requests/litigation. Does anyone have suggestions for how
> long these 'records' should be retained? I've heard one year bandied
> about......you may respond on or offline.
> Many thanks!

if there is no law or regulation that specifies a retention period for
security camera images then your organization can establish the
retention period based upon the operational, fiscal, legal,
administrative or historical needs for the records. Once you have
determined an appropriate retention period then it needs to be
published on your retention schedule and as part of your
organization's policy.

BUT remember that you may need to retain the images if they may be
subject to discovery as part of litigation.

here is one citation from California concerning retention of video
monitoring images

ag.ca.gov/opinions/pdfs/02-207.pdf



-- 
Peter Kurilecz CRM CA
Richmond, Va

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