Patti:
We are a U.S. municipal owned utility and keep our digital (and tape)
surveillance recordings as follows:
a. Surveillance of areas where moneys are collected - If not
required to support known investigations or litigation, retain 30 days
after recording, then reuse, purge or destroy.
b. Surveillance of all other facilities and work areas for security
purposes - If not required to support known investigations or
litigation, retain 30 days after recording, then reuse, purge or
destroy.
NOTE: If recording is part of security incident, see Section II,
Director's Office - Operations Support, Schedule Item #WW1171 <which
sets the retention at 3 years after completion of incident
investigation>.
Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
[log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Peter Kurilecz
Sent: Tuesday, March 27, 2007 11:44 AM
To: [log in to unmask]
Subject: Re: [RM] Security Tapes
On 3/27/07, Patti Kraatz <[log in to unmask]> wrote:
> We use security cameras at building sites around our Region. Some are
> digital, a few tape (in the process of being phased out). These are
fall
> under our responsibility to maintain not our contracted security
service.
> Currently I have no retention in my by-law for these and I'm concerned
> about future FOI requests/litigation. Does anyone have suggestions for
how
> long these 'records' should be retained? I've heard one year bandied
> about......you may respond on or offline.
> Many thanks!
if there is no law or regulation that specifies a retention period for
security camera images then your organization can establish the
retention period based upon the operational, fiscal, legal,
administrative or historical needs for the records. Once you have
determined an appropriate retention period then it needs to be
published on your retention schedule and as part of your
organization's policy.
BUT remember that you may need to retain the images if they may be
subject to discovery as part of litigation.
here is one citation from California concerning retention of video
monitoring images
ag.ca.gov/opinions/pdfs/02-207.pdf
--
Peter Kurilecz CRM CA
Richmond, Va
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
|
