I agree with most of Blake's points; I would add that there are inexpensive
tools available that can make it easier to sift through the emails. I use
and recommend an Outlook tool called Lookout (catchy, huh?) that generates a
full-text index of all emails and text-ish attachments (PDF, Word, PPT,
etc.). It has since been added to the Microsoft Windows Desktop Search tool,
which I can also recommend; Google Desktop Search is another similar option
that will index emails and attachments.
And buy my book on email management that provides more tips - things have
come up preventing me from completing it but eventually it *will* be
available. :)
Cheers,
Jesse Wilkins
CDIA+, edp, LIT, ICP, ermm, ecmm
J Wilkins & Associates
[log in to unmask]
blog: http://informata.blogspot.com
(303) 574-1455 office
(303) 484-4142 fax
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Blake Richardson
Sent: Monday, April 02, 2007 2:14 PM
To: [log in to unmask]
Subject: Re: Individual Email Management
Steve, I am speechless that you are speechless - this may turn into a
pandemic.
From solely a time management standpoint, some people allot a certain
timeframe each day for email review and response; however, I think this
approach has diminished as more job-related tasks are initiated via
email and require subsequent email response.
Personally I attempt to approach email as I would hardcopy
correspondence and tasks that come across my desk - minimize the
handling and resolve what you can at first pass.
From a records management standpoint, avoid mass distribution of email,
use a pointer/link when possible, avoid the use of email folders, save
emails/attachments to a network drive with an appropriate electronic
folder structure. The challenge is whether the user is educated on what
message content/attachments need to be saved and the associated
retention period.
Blake
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Steve Petersen
Sent: Monday, April 02, 2007 12:24 PM
To: [log in to unmask]
Subject: Individual Email Management
I need some help from the list. I just had an employee call and ask
more
information on how to manage their email. They've read everything I've
got
on my RIM website,policy,etc and are looking for more tips. Can anyone
direct me to some articles to give this employee. I'm speechless and
those that know me knows that's hard to do. These would be tips for a
individual and not on basic company thou- shalt.
thanks
Steve Petersen CRM
Records Manager
Rockwell Collins Inc
319.295.5244
"Bringing Order Out of Chaos"
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
"MMS <safeway.com>" made the following annotations.
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List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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