A follow up to the response I just gave...
If a non-record, or part thereof, is used to support a position, or case, as
evidence then a copy of said reference material then becomes a record in the
case file. Say you used an article or fact garnered from a newspaper or
other publication in an enforcement case. A copy of the article/ad/etc.
should go into the case file and then becomes a part of that record.
Tod Chernikoff, CRM
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Earl Johnson, Jr.
Sent: Tuesday, April 03, 2007 12:36 PM
To: [log in to unmask]
Subject: [RM] Should "Reference Materials" be on a retention schedule?
Good afternoon,
I'm curious as to whether many of you include a records series called
"Reference Materials" on your retention schedules? As a long-time RM
professional I've seen this kind of records series on a number of schedules,
but I've also heard and been a part of many discussions as to whether it's
appropriate to include them since they're not usually company records. Now
when I think of reference materials I'm not talking about phone books,
encyclopedias, or magazines, but rather unique, hard to find, and most often
"dated" reference materials that might be used as support a record that your
company creates or produces.
Or, should a retention schedule only include those unique records that
your organization actually creates or produces?
As usual, any and all comments are greatly appredciated.
Thanks.
Earl
Earl Johnson, Jr.
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