Hello,

Please read about SBS
<http://nyc.gov/html/sbs/html/employment/intern.shtml>and the Records
Management Internship<http://nyc.gov/html/sbs/downloads/pdf/interns/ot_records_management.pdf>posting.


If you have any questions, do not hesitate to contact me.





*Operations and Technology-Records Management ***

   * *

*AGENCY DESCRIPTION*

The Department of Small Business Services (SBS) makes it easier for
companies in New York City to form, do business

and grow by providing direct assistance to business owners, fostering
neighborhood development in commercial districts, promoting financial and
economic opportunity among minority- and women-owned businesses, and
preparing New Yorkers for jobs and linking employers with a skilled and
qualified workforce.



The SBS Operations and Technology Unit supports the business strategy and
objectives of all of the Agency's Program Divisions and its other internal
Support Units. The Unit seeks economies of scale and scope across the
Divisions of the Agency and where possible, across Agencies inside of City
Government – seeking better, smarter and more effective ways of serving
customers and supporting the administration's economic development strategy.



The Operations & Technology Unit recently acquired organizational control of
the SBS Records Management Unit and is currently in the process of
overhauling this Unit and the vital functions they perform.  The long-term
goal is to gain clarity around the procedures, categorization, organization,
retention and disposition schedules, and the storage of Agency records.



*INTERNSHIP RESPONSIBILITIES AND ANTICIPATED PROJECTS/GOALS FOR THE POSITION
*

   - Support the Operations and Technology Unit in developing and rolling
   out various solutions to records management issues throughout the Agency.
   - Meet with Business Unit contacts to gather requirements and analyze
   needs as it relates to records management.
   - Assist in the development of training materials necessary to educate
   the end users on solutions associated with the archiving, retention, and
   disposition of records.
   - Perform detailed data manipulation and analysis.


   - Perform legal research that will provide the basis for the
   codifying, documenting, and implementation of revised and clearly defined
   retention schedules for Agency records.
   - Conduct inventory of active and inactive records to determine
   storage and space needs as well as record flow from on-site to off-site
   storage.
   - Perform data entry associated with inactive and active records into
   inventory and tracking systems



*QUALIFICATIONS/SPECIAL SKILLS/AREAS OF STUDY*

   - Undergraduate degree.
   - Some course work in basic records management theories and
   methodologies as applied to records inventories; the development of
   retention and disposal schedules; records center management; vital records
   protection; reports and correspondence management; and filing system design.
   - Advanced skills with Microsoft Office Suite.
   - Intermediate skills with Access.
   - Solid understanding of the Internet, web-based applications, and
   Internet Technology.
   - Excellent written and verbal communication skills, comfortable
   interacting with diverse constituencies – business unit staff,
   technologists, operations staff, vendor staff, etc.**
   - Ability to lift 25 lbs.  **
   - Comfortable in both an office environment and off-site/dress down
   records storage facility. **



*TO APPLY FOR CONSIDERATION, PLEASE SUBMIT A RESUME AND COVER LETTER*

* *

* *

*Jaida Reilly*

*Department of Small Business Services*

*110 William Street**-8th Floor*

*New York**, New York 10038***

*e-mail: **[log in to unmask]***



Regards,

Rebecca Bowen

Operations Knowledge Coordinator
NYC Department of Small Business Services
110 William Street, 8th Floor
New York, NY 10038
T: 212.618.6779
F: 212.618.8868
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