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Sender:
Records Management Program <[log in to unmask]>
Date:
Mon, 18 Jun 2007 12:45:35 -0400
Reply-To:
Records Management Program <[log in to unmask]>
Subject:
Re: Records Definition
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From:
"Jones, Virginia" <[log in to unmask]>
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<The employees' copy is still a Company record, but does not need to be
retained - in fact, it can be detrimental for the Company and the
individual to have copies of some records.>

This is why I was taught (back before Moses hid in the bulrushes) that
all records should be accounted for on a retention schedule.  That is,
extra copies of record types should have some type of retention
assigned.  For example:
Expense reports 
Finance copy of record, retain 5 years after payment made.
All other copies, retain no more than 1 year after payment made.


Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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