Ginny:

 

Here is some information from the ARMA Web Site regarding a soon-to-be
published Guideline on this general topic. It is in the Standards
Development Section under Standards in Progress.

 

Also - Everyone should take a look at the new/refreshed ARMA Web Site, which
makes its debut this week. 

 

Tod Chernikoff, CRM

 

_________________

 

Controlled Language in Records and Information

SDC Project Manager - Tod Chernikoff

 

This guideline will explore the advantages and disadvantages of using
controlled terminology in Records and Information Management (RIM) and
address the need to standardize terminology for understanding and use across
the enterprise.

 

Status: This guideline is in final review by the task force, and then will
go to final editing and publication. As a companion piece, a free brochure
entitled "Controlled Language in RIM Practice" was produced by this task
force and is available through ARMA International. (Updated: 05/22/2007)

 

 

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Jones, Virginia
Sent: Tuesday, July 03, 2007 11:37 AM
To: [log in to unmask]
Subject: Re: [RM] Records Management under IT - Yes or No?

 

I have been told off list that "RK" stands for "Record Keeping (as in

the DIRKS manual)."  This brings me to one of my concerns about our

industry.  We seem to constantly invent or reinvent terminology rather

than standardize it.  I realize that countries have independently

developed methodologies (and resulting terminology) over the years, but

in this day and age of internationalism (and ISO standards) we should be

migrating toward standard terms, not introducing or using non-standard

terms.  

 

I am not singling out one particular country - I think all countries

have the same issues.  I frequently encounter this localized terminology

issue within the U.S. as well as other countries when working with ISO

terminology standards development.  For example - is "RK" a localized

term?  Probably.  Should we use it in place of a more international term

(as defined in ISO standards) such as "RM"?  I don't believe we should.

I think we need to make a concerted effort within our countries to adopt

as much international terminology (and related definitions) as possible.

 

 

Ginny Jones

(Virginia A. Jones, CRM, FAI)

Records Manager

Information Technology Division

Newport News Dept. of Public Utilities

Newport News, VA

[log in to unmask]

 

-----Original Message-----

From: Records Management Program [mailto:[log in to unmask]] On

Behalf Of Jesse Wilkins

Sent: Tuesday, July 03, 2007 9:14 AM

To: [log in to unmask]

Subject: Re: [RM] Records Management under IT - Yes or No?

 

Ginny, I think that's either "recordkeeping" or a typo for RM...?

 

jesse

 

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