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Thu, 4 Oct 2007 08:47:42 -1000 |
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You should think about either manually encrypting the file before you send it - even winzip now offers an AES encryption option - or look at an appliance like Zixmail that can do this for you automagically. The latter would require more IT support, but I would depend on the volume of these emails to are if that made sense.
-----Original Message-----
From: Records Management Program <[log in to unmask]>
To: [log in to unmask] <[log in to unmask]>
Sent: Thu Oct 04 03:58:08 2007
Subject: E-Mailing of Company Financial Data
Dear Colleagues:
My name is Stephen A. Smith and I have been a list subscriber for only 3
months. I work for QVC in West Chester, PA. QVC is currently migrating
from our existing e-mail platform (Notes) to an Exchange environment.
During this process we have been looking at various data security issues,
especially with regard to sending e-mail outside of our existing network.
QVC's CEO oftentimes has to report financial information to our parent
company via E-Mail. This is probably very similar to what other companies
are doing. However, the issue raised during one of my meetings yesterday
specifically addressed sending that financial data over the internet in an
unsecured manner. It also appears that our parent company is not
interested at this time in securing the path between our CEO and their
office. My questions to the list are as follows: Are there any specific
regulations or laws that govern the sending of financial data over the
internet that is unsecured? Other than common sense saying that this
information should be protected, what laws specifically apply in this case?
I appreciate everyone's feedback.
Thanks,
Stephen A. Smith, MLIS, CDIA+
Records Manager
QVC, Inc. Information Services
Phone - (484) 701-1559
Fax - (484) 701-1984
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