I worked for an ISO-9000 certified manufacturer years ago with design
engineers who were accustomed to quite a bit of autonomy.  When I was hired,
I proceeded to do the company's first records inventory.  Word got out to
the engineers, and one in particular took umbrage that I was going to 'paw
through his stuff'.  When the day came, he boxed up his files and put them
in the trunk of his car.  His manager and I had a chat about this, and his
manager just shrugged.  When the next audit came about the ISO auditor asked
to see his controlled documents (still in the trunk of his car) and
discovered that his docs were three revs old.  The whole story was revealed
and the company didn't pass the audit (though this incident was not the sole
reason, just the icing on the cake.)

Said engineer was walked out of the office, retrieved the files from his
car, returned them to the office, then escorted off the premises.
Fortunately I had documented the situation so when the GM burst into my
office with threats to have my head, we reviewed what had transpired.
Engineering manager had a new appreciation for my responsibilities but it
cost him his credibility with the company and eventually his job.

Linda B

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Mullen, James L (SN)
Sent: Wednesday, February 13, 2008 6:59 AM
To: [log in to unmask]
Subject: Re: [RM] Getting rid of paper

On 12 Feb, Graham Kitchen wrote: Re: Getting rid of paper

<<<<A policy should be required that states that all records
created/collected by/through and for the company are the property of the
company. Any records removed from the company without permission will be
considered as theft.  Charges will be brought against perpetrators. The
policy should also state that records WILL be destroyed after the
appropriate retention period has lapsed unless required for discovery
purposes. It should also state that after the discovery process is
complete and judgement received and been fulfilled, these records will
continue through the complete destruction process.>>>>

Hello Graham!

All the above is covered in our policies and is followed when actual
situations arise.  However, I suspect stuff still makes it's way out the
door, even though I have no evidence and won't have any until someone is
caught and it reaches my ears.  

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Jim Mullen, Company Records Specialist 
Spirit Aerosystems Inc. 
Tech. Services & Process Config., Data & Records 
P.O. Box 780008, M/C K32-02 
Wichita, KS  67278 
(316) 526-0069 
[log in to unmask] 
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

____________________________________________________________________

On 2/12/08, Mullen, James L (SN) <[log in to unmask]> wrote:

>> The key phase in the article from my standpoint is Brad Templeton
saying he can still keep his 1983 telephone bills - WHY ??????????

Spot on Steve! Unless the time, need, and energy exists for a
comprehensive analysis of phone charges to ones account, it's a time and
space wasting effort to do so.  

The real problem with Engineers isn't the directives,etc as I realize
that material needs to be/should be kept - It's the culture of just in
case and all the material I create is MINE ,not the companies. Hard to
change as even upper management in these area's are slow to change.

Understood, but I was attempting political correctness. What scares me
the most is those taking company records home to CYA with the belief
that it'll save thier souls should problems arise. Truth be known, they
could be in for an extremely rude awakening.


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