1.    Folder naming conventions for stored records

2.    File naming conventions for attachments (by project, issuing
department, etc.)

3.    Subject heading naming conventions (by project, subject, issuing
department). 

4.    Retention policies

5.    Acquisition policies (not all electronic records are archival)

 

Enterprise wide implementation can be tricky with all these naming
convention rules, but they ease data migration and identification.  

 

Farris Wahbeh

Archivist

 

The History Factory

14140 Parke Long Court

Chantilly, VA 20151-1649

T: 703.227.9572

F: 703.631.1124

 

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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Jones, Virginia
Sent: Wednesday, July 02, 2008 10:11 AM
To: [log in to unmask]
Subject: Re: Question: Electronic Records Issues

 

Applying retention values.

Getting folks to organize electronic documents so they are 1)easily

identified and 2)retention can be applied.

 

Ginny Jones

(Virginia A. Jones, CRM, FAI)

Records Manager

Information Technology Division

Newport News Dept. of Public Utilities

Newport News, VA

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