The Construction Specifications Institute (CSI) developed the Uniform
Drawing System, a part of the U.S. National CAD Standard (NCS), which
includes guidance on checkpointing, organizing, and naming electronic
architectural files.
Among others, their are guidelines recommending naming folders and files
following specific architectural milestones in a project, for example:
- 1PREDES (programming and pre-design phase)
- 2SCHEM (schematic design and concept phase)
- 3DESDEV (design development phase)
- 4CONDOC (construction document phase)
- 5CONTRAC (contract submittal phase)
- 6RECORD (record documentation phase)
- 7FACMAN (facility management phase).
Kristiney Fallon and Associates and the Art Institute of Chicago published a
study that eventually turned into DAARCH using these conventions as a guide.
Many architectural firms are also using these naming convention standards to
ease workflow.
For the U.S. National CAD Standard (NCS), check this site:
http://www.globalspec.com/FeaturedProducts/Detail/TheConstructionSpecificationsInstitute/National_CAD_Standard_NCS/61420/0
On Thu, Jul 10, 2008 at 9:05 PM, Tom Owens <[log in to unmask]> wrote:
> Agreed. and you are correct. It is much more critcal in an electronic
> world (including spaces) indents and extra lines. Can't tell you how many
> hours I've spent chasing a file for finance because they didn't standardize
> the terminology.
>
>
> -----Original Message-----
> >From: Peter Kurilecz <[log in to unmask]>
> >Sent: Jul 10, 2008 4:07 PM
> >To: [log in to unmask]
> >Subject: Re: [RM] Question on Name Criteria for Electronic Records
> >
> >On 7/10/08, Tom Owens <[log in to unmask]> wrote:
> >>
> >> My point on the naming criteria is that, names really don't change
> >> much. For example: a budget record is a budget record no matter what
> or
> >> how maintained, created or generated.
> >>
> >
> >correct, but first you have to tell folks that an excel spreadsheet shall
> be
> >named in the following manner
> >
> >budget<dept>_draft_yyyymmdd
> >
> ><bracketed> part would be the dept name
> >eg
> >
> >budgetRM_draft_20080710
> >
> >otherwise you get Peters.xls
> >
> >what has to be remembered to is that MS puts in some restrictions as to
> >length of file names include the folders they are filed in. So one does
> need
> >to take into account restrictions that may not exist in the physical
> world.
> >In addition establishing a naming convention for electronic files ensures
> >that they can be searched for easily
> >
> >
> >
> >--
> >Peter Kurilecz CRM CA
> >[log in to unmask]
> >Richmond, Va
> >
> >List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> >Contact [log in to unmask] for assistance
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>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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Farris Wahbeh
Archivist
The History Factory
14140 Parke Long Court
Chantilly, VA 20151-1649
T: 703.227.9572
F: 703.631.1124
[log in to unmask]
www.historyfactory.com
{Please Note}
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you.
Opinions and other information expressed by me that do not relate to the
official business of The History Factory shall be understood as neither
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(c) The History Factory. All rights reserved.
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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