Gus

At Syracuse University HR does NOT retain a file on faculty except for
benefits - that responsibility is handled by our Academic Affairs
Office.  We get terminated faculty files from Academic Affairs, but also
store the college and department files on faculty as well.  Currently
the three files are maintained permanently, but we are working on a way
to combine these into one permanent file that would document their
academic careers.

Ed


Edward L. Galvin
Archives and Records Management
Syracuse University
315-443-9760
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Gus Harris
Sent: Tuesday, July 22, 2008 9:27 AM
To: [log in to unmask]
Subject: [RM] university faculty records

Hi all.  I have a question for those of you that are university/college
records managers.  At our university we have a file for each faculty
member that is kept in the Dean's office of each college.  They treat
these files almost like "personnel" files.  However, the faculty members
official personnel file is in our Human Resources department.  The file
in the Dean's office contains more "academic" related information about
the faculty member's activities, etc....whereas the official personnel
file, like any personnel file, has more HR related
material....applications, insurance information, action sheets, etc.,
etc.  My question is how long do you all maintain these type faculty
files and what "kind" of files do you consider these to be?

 

Thanks in advance for any comments that you all might have regarding
these type files!  

 

Gus Harris

Records Manager

The University of West Florida

Pensacola, FL

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