Not sure how "large" is defined. We have 14 offices across the country. I am responsible for the secure destruction of paper in all offices. My process was to find the best deal by a true secure destruction vendor in each location. This effort was run through the purchasing department so they could negotiate discounts if we used the same vendor in multiple locations. I approve the bills each month, budget for those funds each year, and have a local person who is responsible for watching the performance of the vendor. They report back to me if there are any issues. It took a bit to get it all set, but now it works well. Does this help?
David B. Steward
Director of Records
HUSCH BLACKWELL LLP
4801 Main Street, Suite 1000
Kansas City, MO 64112
Direct: 816.983.8860
Fax: 816.983.8080
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Todd Johnson
Sent: Friday, January 27, 2012 2:12 PM
To: [log in to unmask]
Subject: Dispersed or Centralized Shredding
For large and dispersed companies, how do you handle your shredding? My director wants RIM to authorize and perform/schedule all shredding. While I understand her viewpoint, I just don't see how this is feasible since we operate in eight different states. Yes, it works for headquarters, but not if a location in central Oklahoma wants to destroy something. My thought is, you can only do so much hand holding. If we train administrators at each of the locations to fill out the Destruction Authorization Form and provide them with a means to shred, then it seems we have taken reasonable steps to ensure the records were destroyed properly. I am interested to know how large and disperse companies handle shredding and destruction authorization.
Thanks,
Todd Johnson, CRM, ERMm
Southern Star Central Gas Pipeline
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