Hi Ellen,

I use a rather simplified log of our legal hold orders that I post to our Records Management SharePoint site.  The log includes hold order number; matter name; issuing attorney name; issue date; last modified date, and release (closed) date.  It is posted both alphabetically (by matter name), open/closed status; and numerically (by hold order number).  I am currently using an MS Access database to keep track of all this.  We've also developed a short, simple hold order training program that all new hold order recipients must take.  We monitor compliance with that training via PolicyTech, and everyone is required to re-take this training every 3 years.

I suspect that our attorneys may keep a more detailed log internally, but I've not seen it and have no idea what other info it contains.

Thanks, and I hope this helps.
Earl

Pipeline Records and Information Management Excellence... Get PRIMEd!
-----------------------------------------------------------------------------------------------------------
Earl Johnson, Jr., CRM
Corporate Records Manager
Colonial Pipeline Company 
1185 Sanctuary Parkway, Ste. 100
Alpharetta, GA  30009
Email: [log in to unmask]  |  Internet: www.colpipe.com  
Office: 678-762-2586  |  Mobile: 404-402-4420  |  Fax: 678-762-2315

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