Lisa,
I spent many years in a large aerospace company, and periodically Iąd get
approached about storing material/parts in my record center. There were
two separate scenarios:
Scenario 1: Extra parts, raw materials, etc. were taking up too much space
in Project/Material Stores. They were looking for someplace to łpark˛
them until they needed them.
Scenario 2: Testing and/or qualification records, which include samples of
the the materials/parts that were tested, were accumulating in
Project/Material Stores. They wanted to off-load those records.
I almost always said łyes˛ to Scenario 2 (unless the materials/parts were
hazardous). The samples are part of the testing record, so were
appropriate to bring into our record center.
I learned to say łno˛ to Scenario 1. When Iąd previously tried to be
nice, and offer temporary space to hold their overflow, they almost
unfailingly forgot about the materials/parts AND didnąt respond to my
requests to remove it. This left me with an annoying, and troublesome,
problem, because many of the materials/parts had to be tracked from
acquisition to disposition (U.S. Govt contracts, you know), and I didnąt
have the authority to take the steps necessary to dispose of the stuff.
It was also helpful to explain to those in charge of the parts/materials
that the records warehouse wasnąt environmentally controlled, so probably
wouldnąt provide adequate protection for long-term storage.
Good luck!
>Pilar C. McAdam, CRM, ERMm
>[log in to unmask]
>Los Angeles, CA
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