Hello Folks,

I do believe that the records owner is the BU who creates the record. it
does not matter where BU sends the records (information) or to whom but the
BU is the owner of it.

Let say I am in charge of Marketing Department as BU and someone (clerk)
creates a record (report) to be sent out to a third party and the clerk
asked me to sign the report prior to sending it out. So the *Marketing
Department will be the records owner of this report *and should make sure
to apply a correct retention period for records retention schedule purpose.

I believe that any document/information/data when declaring as "a records"
by a BU who creates it and this BU becomes the owner of it.

Thanks

Best regards to all of you.

Michel Okenghe
www.okemiinc.com



On Wed, Jul 12, 2017 at 6:17 PM, Al Gamino <[log in to unmask]> wrote:

> Folks,
>
> I have a situation where the record owner is a little ambiguous.  I am
> hoping some of you have the same situation and can offer some input.
>
> Here are the scenarios:
>
>
> 1.       Business creates a report for the GM, the GM signs, and presents
> the report to the Board.
>
> 2.       Business creates a correspondence to send out to another party,
> sends it to the GM for signature; the GM Office returns the correspondence
> to the Business for distribution.
>
> Who would be the record owner in each scenarios?  GM Office or Business?
>
> Regards,
>
> Al Gamino
> Enterprise Technology Analyst
> Records & Information Management Department
> Sacramento Municipal Utility District
> 6100 Folsom Blvd, Mailstop MD-2(MD1016), Sacramento, CA 95817
> w.916-732-6041 | [log in to unmask]<mailto:[log in to unmask]>
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>
>
>
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