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Subject:
Re: Electronic Signatures
From:
"Roach, Bill J." <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Thu, 10 Feb 2005 11:52:21 -0600
Content-Type:
text/plain
Parts/Attachments:
text/plain (40 lines) 
>>In our case we would be using electronic signatures on record plan
drawings.<<

I would first check with the Board of Professional Engineers for Minnesota
to see if any changes were in the works.  Their current language regarding
the issue reads:

Subd. 3. Certified signature. Each plan, drawing, specification, plat,
report, or other document which under sections 326.02 to 326.15 is prepared
by a licensed architect, licensed engineer, licensed land surveyor, licensed
landscape architect, licensed geoscientist, or certified interior designer
must bear the signature of the licensed or certified person preparing it, or
the signature of the licensed or certified person under whose direct
supervision it was prepared. Each signature shall be accompanied by a
certification that the signer is licensed or certified under sections 326.02
to 326.15, by the person's license or certificate number, and by the date on
which the signature was affixed. The provisions of this paragraph shall not
apply to any plans, drawings, specifications, plats, reports, or other
documents of an intraoffice or intracompany nature or that are considered to
be drafts or of a preliminary, schematic, or design development nature by
licensed or certified individuals who would normally be responsible for
their preparation. The required signature and certification must appear on
all pages of plans and drawings that must be signed, but only on the first
page of specifications, plats, reports, or other documents that must be
signed. A stamp, printed signature, or electronically created signature has
the same force and effect as an actual signature if it creates an accurate
depiction of the licensed or certified professional's actual signature.

The caveat I see is that a digital signature would not be acceptable as it
is not and "accurate depiction" of the actual signature.

Bill Roach, CRM
Enterprise EDMS Coordinator
State of North Dakota
ITD/Records Management
701-328-3589

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