$1.00 per box is fairly common in my experience.  How do you determine how
much a box of paper is worth?  The box holding the documents that are key to
a multi-million dollar lawsuit is worth plenty; the box next to it that
never moves off the shelf until it is destroyed...?  And how can you tell in
advance which box is which?  That said, I think vendors should be willing to
provide more coverage, at cost, to the customer requesting it.

Liz Allan, RHIA
Director of Client Programs
SOURCECORP Deliverex
San Jose, CA

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Mike Purington
Sent: Friday, February 11, 2005 9:59 AM
To: [log in to unmask]
Subject: Third Party Storage Vendors and Disasters

The reason I ask those questions is at the beginning of the year our
off-site vendor contract was renewed.  I noticed that in the contract it
was stated that if our boxes were destroyed that we would be compensated
$1.00 per box.  I thought that was very inadequate for what type of
material those boxes contain.  Now this contract was signed by our
purchasing department before the Records Dept. was started for our
division or my boss and I were hired.  It fell to us just last year.  I
like a lot of the questions that Steve Richards posed.  Here are some
follow-up questions of my own:

Is a $1.00 a box the vendor standard?
Are the vendors willing to provide more coverage?  At what added cost to
the customers?

Thanks


Mike Purington, CRM, CDIA
Records Management
Abbott Laboratories - Ross Products Division
614-624-4339
[log in to unmask]

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