Subject: | |
From: | |
Reply To: | |
Date: | Wed, 15 Jun 2005 08:12:53 -0500 |
Content-Type: | text/plain |
Parts/Attachments: |
|
|
* We send the destruction report with associated descriptive
transfer sheets to the appropriate manager for final approval before
destruction. If he requests an extension of the retention, he needs to
give a justification.
* We used to send the forms to Legal after the manager's
approval. However, three years ago the Records Center was made
accountable for managing the Hold Orders and checking the destruction
reports for items on the Hold Order list. Now my neck is in the noose!
I have another staff member check them after I do to ensure nothing is
missed.
* No one would ever send us anything for off site storage if we
just followed the retention schedule for destruction. This procedure
would need accurate and efficient management of your hold order process.
You could get into real trouble if known hold order records were
destroyed.
Connie
Connie Chiagouris, CRM
UOP LLC
25 E. Algonquin Road
Des Plaines, IL 60016
847-391-3497
847-391-2253 fax
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of [log in to unmask]
Sent: Wednesday, June 15, 2005 7:32 AM
To: [log in to unmask]
Subject: Best Practices in destruction of off-site
Good Morning,
We are going over procedures and I would like to know if their is best
practices out their for off-site destruction?
If your off-site records are in compliance with a retention schedule:
Do you send the destruction report of what is to be destroyed to the
appropriate department managers for them to evaluate and give their
final
approval of the boxes that are to be destroyed?
Do you send the off-site destruction report to your legal department for
them to review and give final approval of destruction?
Or do you go by the retention schedule that your company has created and
pull a destruction report on what is ready for destruction and send to
your off-site vendor with out any approvals from the departments or your
legal department?
Thanks ahead for any input that you can send my way.
Sue
Suzan Dekart
651-490-8003
Corporate Records Retention Coordinator
Off-Site Manager
Privacy & Information Mgmt
[log in to unmask]
Notice: The information contained in this e-mail is legally privileged
and confidential information for the sole use of the intended recipient.
Any use, distribution, transmittal or re-transmittal of information
contained in this e-mail by persons who are not intended recipients may
be
a violation of law and is strictly prohibited. If you are not the
intended recipient, please contact the sender and delete all copies.
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
|
|
|