Sandra:
I am confused. The annotations are separate items now, but when you convert
they HAVE to be built into the image? Says who?
1) What format do the images and annotations take?
2) Does the new ECM system not support annotations?
3) Does the conversion person not understand how to keep them separate?
4) Is there a challenge assigning security to the annotations if loaded
separately?
I would think that there have to be many business reasons not to merge the
image and the annotations, as well as the records reliability concerns.
I am glad to help you do this the best way. Reply to list or privately.
Bernard Chester, CDIA+, ICP, AIIM MIT
Principal
IMERGE Consulting, Pacific Northwest Office
7683 SE 27 Street, #316
Mercer Island, WA 98040
(office) 206-230-9253
(cell) 206-979-7389
mailto:[log in to unmask]
web: http://www.imergeconsult.com
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Broady-Rudd, Sandy
Sent: Thursday, November 17, 2005 2:40 PM
To: [log in to unmask]
Subject: Conversion of Annotations to ECM
How do y'all feel about annotations becoming a permanent part of a record?
We will be converting millions of images to an ECM system. In order for us
to retain the associated annotations, we must export them and they would
become a permanent part of the image in the ECM repository. In other words,
we would not be able to print the images without the annotations. Do I need
to be concerned about the integrity of the images if we did this? These
annotations consist of sticky notes, graphics like arrows depicting parts of
a form filled out incorrectly, etc.
Your take on this would be greatly appreciated.
Sandra Broady-Rudd, CRM
Records and Information Manager
Texas Municipal Retirement System
1200 North IH 35
Austin, TX 78701
(P) 512-225-3729
(F) 512-476-5576
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