Cindra, thank you for taking the time to respond. I would very much
appreciate a copy of the 2-year policy that you mentioned and can see
how that might make things much easier for staff here to implement
retention - my main goal.

Cheryl Rose
Records & Archives Analyst
W.K. Kellogg Foundation
One Michigan Avenue East
Battle Creek, MI 49051
PH: 269-969-2042
FAX: 269-969-968-0413
[log in to unmask]

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Cindra Morgan
Sent: Friday, March 31, 2006 11:14 AM
To: [log in to unmask]
Subject: Re: [RM] Documenting destruction of records

Cheryl and everyone else,
It is possible to have some less formal destruction procedures, but I
believe that it is of prime importance to track every type of record
that is
destroyed at least to the records series and date level, preferably a
file
by file listing. I have worked at one organization that implemented
different procedures for records with a 2-year retention period. Those
records required only a listing of records series and dates with the
department head's signature and the department records officer's
signature.
This was filed with the records manager to prevent exhaustive searches
for
files that do not exist. 
That destruction policy is in the public domain. If you would like to
have a
copy of it, please let me know -- PRIVATELY.
Cindra Morgan, CRM
Records Management Consultant
Blue Eagle, LLC
816-455-7177
[log in to unmask]

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance